AGENDA (Supporting Docs)

DANIA BEACH CITY COMMISSION

REGULAR MEETING

TUESDAY, SEPTEMBER 10, 2013 - 7:00 P.M.

 

ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.

LOBBYIST REGISTRATION IS REQUIRED.  PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER.  REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, OR ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV.   (ORDINANCE #2012-019)

 

IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL  33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING.

IN CONSIDERATION OF OTHERS, WE ASK THAT YOU:        

A.    PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE.  IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING.

B.     IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING.

 

 

1.      CALL TO ORDER/ROLL CALL

 

2.      INVOCATION AND PLEDGE OF ALLEGIANCE

 

3.      PRESENTATIONS AND SPECIAL EVENT APPROVALS

 

1.      Creative Arts Council Advisory Board Presentation

 

2.      Relay for Life Car Wash - Commissioner Bobbie Grace

 

3.      Awards for the Back to School Book Bag Giveaway - Commissioner Bobbie Grace

 

4.      Special Event request from Ann Page and Jeff Hansen for a "Live from Texas" Concert to be held at the Dania Beach Paul DeMaio Library on Sunday, September 22, 2013 from 4:00 p.m. - 7:30 p.m.  The applicant is requesting a special event fee waiver for $150.00.  (Agenda Request Item, Supporting Docs)

 

4.      PROCLAMATIONS

 

1.      Choose Peace - Stop Violence Week (Supporting Docs)

 

5.      CITIZEN COMMENTS

 

Addressing the Commission: Comments by Dania Beach citizens, or other interested parties that are not part of the regular agenda, may be made during each Commission meeting during the period set aside for "citizen comments."  A thirty (30) minute "citizen comments" period shall be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda.  Each speaker shall be limited to 3 minutes for his or her comments.  Persons desiring to speak during the citizen comment period shall inform the City Clerk prior to the beginning of the meeting of their intention to speak.  If more than 10 speakers express a desire to speak, the Commission shall determine, on a meeting by meeting basis, whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker.  A speaker's time shall not be transferable to another speaker.

 

6.      PUBLIC SAFETY REPORTS

 

7.      CONSENT AGENDA

 

1.      Minutes: (Supporting Docs)

 

Approve Minutes of August 21, 2013 Workshop - Financial Auditing Services

Approve Minutes of August 27, 2013 Attorney Client Session - FLL Airport

Approve Minutes of August 27, 2013 City Commission Meeting

 

2.      Travel Requests: (Agenda Request Item, Supporting Docs)

 

Request of Colin Donnelly, Assistant City Manager, to attend the 2013 Florida Afterschool Alliance State Conference in Orlando Florida, on October 6-9, 2013  (Estimated cost $1,242.40)

 

3.      RESOLUTION NO. 2013-091 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A LOAN AGREEMENT AND PROMISSORY NOTE, AS PROVIDED IN THE FIFTH AND SEVENTH AMENDMENTS TO THE INTERLOCAL AGREEMENT ("ILA") EXISTING AMONG THE CITY OF DANIA BEACH, FLORIDA, DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY AND BROWARD COUNTY FOR FUNDS FROM THE BROWARD COUNTY REDEVELOPMENT CAPITAL PROGRAM FOR A GATE-ARM ENTRY SYSTEM FOR THE CITY PARKING GARAGE IN AN AMOUNT NOT TO EXCEED $273,790.00; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

4.      RESOLUTION NO. 2013-092 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, SUPPORTING THE CREATION OF A REGIONAL C-51 GOVERNANCE AND FINANCE WORK GROUP TO DEVELOP GOVERNANCE AND FINANCE STRATEGIES FOR PHASE I IMPLEMENTATION OF THE PROPOSED C-51 RESERVOIR PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

5.      RESOLUTION NO. 2013-093 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO UTILIZE AN amount of one hundred fifty six thousand seven hundred eighty nine DOLLARS and ninety nine cents ($156,789.99) available IN the marina CONSTRUCTION PROJECT account TO FUND A CHANGE ORDER FOR CONSTRUCTION AGREEMENT COST INCREASES WITH shoreline foundation, inc. and FURTHER AGREEING TO AND approvING ACCEPTANCE OF change order no. 1 WITH SHORELINE FOUNDATION, INC.; providing for conflicts; PROVIDING FOR FUNDING; further, PROVIDING FOR AN EFFECTIVE DATE.

 

6.      RESOLUTION NO. 2013-094 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF THE COMPREHENSIVE INSURANCE COVERAGE PACKAGE AND WORKERS' COMPENSATION INSURANCE FOR THE CITY OF DANIA BEACH, FLORIDA, THROUGH BROWN & BROWN D/B/A PUBLIC RISK INSURANCE AGENCY, SUCH PACKAGE TO INCLUDE COVERAGE FOR PROPERTY AND CASUALTY, CRIME, EMPLOYEE DISHONESTY, GENERAL LIABILITY, AUTOMOTIVE LIABILITY AND PHYSICAL DAMAGE, PUBLIC OFFICIALS' LIABILITY, EMPLOYMENT PRACTICES' LIABILITY AND WORKERS' COMPENSATION IN A COMBINED TOTAL AMOUNT NOT TO EXCEED EIGHT HUNDRED FORTY THOUSAND DOLLARS ($840,000.00) FOR COVERAGE BEGINNING OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

7.      RESOLUTION NO. 2013-095 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH BROWARD COUNTY, RELATING TO THE ESTABLISHMENT OF A CONSOLIDATED REGIONAL E-911 COMMUNICATIONS SYSTEM; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

8.      RESOLUTION NO. 2013-096 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A REGIONAL INTERLOCAL AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND BROWARD COUNTY, PROVIDING FOR COOPERATIVE PARTICIPATION IN A REGIONAL PUBLIC SAFETY INTRANET ("RPSI") THAT CAN SUPPORT CLOSEST UNIT RESPONSE IN LIFE THREATENING EMERGENCIES; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

 

9.      RESOLUTION NO. 2013-097 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO APPLY FOR A PUMP-OUT CLEAN VESSEL ACT ("CVA") GRANT WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION in AN amount not to exceed ONE HUNDRED TWENTY THOUSAND DOLLARS ($120,000.00), SUCH GRANT TO providE additional funding sources and appropriations FOR the dania beach municipal marina phase ii project; Authorizing the proper city officials to Execute A GRANT AGREEMENT UPON SUCCESSFUL GRANT AWARD TO THE CITY OF DANIA BEACH; providing for MATCHING FUNDS of twenty-five percent (25%) AS REQUIRED BY THE GRANTING AGENCY; PROVIDING FOR conflicts; further, PROVIDING FOR AN EFFECTIVE DATE.

 

10.  RESOLUTION NO. 2013-098 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO CONTINUE SECURITY STAFFING SERVICES FOR VARIOUS CITY FACILITIES AND LOCATIONS THROUGH PROFESSIONAL SECURITY & INVESTIGATIONS COMPANY (FORMERLY STATEWIDE ENTERPRISE), AND TO PROVIDE ADDITIONAL FUNDING, IN AN AMOUNT NOT TO EXCEED $10,000.00 FOR THE FISCAL YEAR 2012-2013, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

11.  RESOLUTION NO. 2013-100 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PROVIDING FOR FUNDING OF ADDITIONAL SERVICES FOR THE EXISTING CONTRACT BETWEEN THE CITY OF DANIA BEACH, FLORIDA, AND EDSA, INC. FOR THE CITY BEACH WATERFRONT REVITALIZATION PLAN; AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN ADDENDUM TO THE AGREEMENT WITH EDSA, INC. FOR SUCH ADDITIONAL SERVICES; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

12.  RESOLUTION NO. 2013-101 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING STAFFING SERVICES FOR THE WRICE CENTER GREEN COMMUNITY ANNEX NEIGHBORHOOD IMPROVEMENT PROJECT FROM PUBLIC UTILITY MANAGEMENT PLANNING SERVICES INC. IN AN AMOUNT NOT TO EXCEED NINE THOUSAND FIVE HUNDRED DOLLARS ($9,500.00) FOR THE FISCAL YEAR 2012-2013, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

13.  RESOLUTION NO. 2013-102 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING STAFFING SERVICES FOR THE OASIS III NEIGHBORHOOD IMPROVEMENT PROJECT FROM PUBLIC UTILITY MANAGEMENT PLANNING SERVICES INC. IN AN AMOUNT NOT TO EXCEED SIX THOUSAND TWO HUNDRED DOLLARS ($6,200.00) FOR THE FISCAL YEAR 2012-2013, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

14.  RESOLUTION NO. 2013-103 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING STAFFING SERVICES FOR THE SOLAR LIGHTING NEIGHBORHOOD IMPROVEMENT PROJECT FROM PUBLIC UTILITY MANAGEMENT PLANNING SERVICES INC. IN AN AMOUNT NOT TO EXCEED SIX THOUSAND ONE HUNDRED DOLLARS ($6,100.00) FOR THE FISCAL YEAR 2012-2013, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

15.  RESOLUTION NO. 2013-104 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, REQUESTING APPROVAL FROM THE CITY COMMISSION OF THE CITY OF DANIA BEACH FOR BID ADVERTISEMENT FOR A COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG") PROJECT KNOWN AS "38th YEAR- SOLAR STREET LIGHTING" WHERE BIDDING IS EXPECTED TO BE SOUGHT BY THE CITY ADMINISTRATION; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

16.  RESOLUTION NO. 2013-105 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AND ACCEPT AGREEMENTS FOR FULLY INSURED HEALTH, DENTAL, VISION, AND LIFE INSURANCE PROCURED BY THE GEHRING GROUP AS BROKER OF RECORD FOR THE CITY OF DANIA BEACH THROUGH THE FLORIDA LEAGUE OF CITIES AND RELIANCE STANDARD FOR COVERAGE BEGINNING OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014; FURTHER, AUTHORIZING SUCH CITY OFFICIALS TO EXECUTE AND ACCEPT AN AGREEMENT WITH MAXON ADMINISTRATORS TO PROVIDE SELF-FUNDED SHORT TERM DISABILITY FOR COVERAGE BEGINNING OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014 TO ALL ELIGIBLE EMPLOYEES, RETIREES OR BOTH; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

8.      BIDS AND REQUESTS FOR PROPOSALS

 

1.      RESOLUTION NO. 2013-086 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, ESTABLISHING A FINAL RANKING OF AUDIT FIRMS SUBMITTING PROPOSALS FOR ANNUAL FINANCIAL AUDITING SERVICES FOR THE CITY OF DANIA BEACH, FLORIDA; AUTHORIZING THE PROPER CITY OFFICIALS TO NEGOTIATE AN ENGAGEMENT LETTER AGREEMENT WITH THE TOP-RANKED FIRM AND TO PROVIDE THE NEGOTIATED ENGAGEMENT LETTER AGREEMENT TO THE CITY COMMISSION AT THE SEPTEMBER 24, 2013 MEETING FOR ITS APPROVAL; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Continued from August 27, 2013)

 

9.      PUBLIC HEARINGS

 

1.      RESOLUTION NO. 2013-099 (Agenda Request Item, Supporting Docs)

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE REQUEST FOR MODIFICATIONS TO SITE PLAN SP-64-07, APPROVED ON JANUARY 8, 2008, SUBMITTED BY BRIDGE DEVELOPMENT PARTNERS, LLC, REPRESENTING THE PROPERTY OWNER BRIDGE PORT 95, LLC, FOR PROPERTY LOCATED AT 2650 SW 36 STREET, DANIA BEACH; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.

 

10.  DISCUSSION AND POSSIBLE ACTION

 

1.      "Draft" 2014 Legislative Agenda - City Manager Baldwin (Supporting Docs)

 

2.      City Commission Vacancy

 

3.      Reopening the City Commission vacancy application process - Vice-Mayor Jones

 

11.  COMMISSION COMMENTS

 

11.1 Commissioner Brandimarte

11.2 Commissioner Grace

11.3 Vice-Mayor Jones

11.4 Mayor Duke

 

12.  APPOINTMENTS

 

1.      General Employees Pension Board (Supporting Docs)

 1 Commission Appointment to fill a 2-year term

 (Pat Rafacz is currently serving)

 

2.      Green Advisory Board (Supporting Docs)

 2 Alternate Positions

 

13.  ADMINISTRATIVE REPORTS

 

13.1 City Manager

 

13.2 City Attorney

 

13.3 City Clerk - Reminders

 

Thursday, September 12, 2013 - 5:01 p.m.           First Budget Public Hearing

Thursday, September 19, 2013 - 6:00 p.m.           Abatement Hearing

Tuesday, September 24, 2013 - 7:00 p.m.            City Commission Meeting

Wednesday, September 25, 2013 - 5:01 p.m.       Second Budget Public Hearing

 

14.  ADJOURNMENT